{"id":1256,"date":"2026-03-03T10:16:52","date_gmt":"2026-03-03T10:16:52","guid":{"rendered":"https:\/\/www.tsfactory.com\/forums\/blogs\/?p=1256"},"modified":"2026-03-03T10:53:50","modified_gmt":"2026-03-03T10:53:50","slug":"what-is-a-hipaa-violation","status":"publish","type":"post","link":"https:\/\/www.tsfactory.com\/forums\/blogs\/what-is-a-hipaa-violation\/","title":{"rendered":"What is a HIPAA Violation?"},"content":{"rendered":"<p><b>What Is a HIPAA Violation?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">A HIPAA violation occurs when a covered entity (like a healthcare provider, health plan, or healthcare clearinghouse) or a business associate fails to follow the privacy, security, or breach notification rules set out under the Health Insurance Portability and Accountability Act (HIPAA). These rules are designed to protect individuals\u2019 Protected Health Information (PHI)\u00a0 including medical records, health histories, and other sensitive data.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Failure to comply can be expensive with the HIPAA violation fines range from $100 to over $4 million. There are two types of HIPAA violations &#8211; civil or criminal and each of them has a different fine structure that is explained below.<\/span><\/p>\n<p><b>Civil HIPAA Penalties<\/b><\/p>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/www.ama-assn.org\/practice-management\/hipaa\/hipaa-violations-enforcement\">Civil penalties<\/a> apply when a HIPPA violation occurs without malicious intent. In these cases, the individual may have acted unknowingly, carelessly, or without fully understanding the requirements of HIPAA. Penalties are assessed based on the level of negligence involved and may include the following:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Unknowing violation: If the individual was unaware that a HIPAA violation occurred, fines may be $100 per violation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reasonable cause: If there was a valid reason for the action and no willful neglect, fines may start at $1,000 per violation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Willful neglect (corrected): If the violation resulted from willful neglect but was later corrected, fines may be at least $10,000 per violation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Willful neglect (not corrected): If the individual acted with willful neglect and failed to correct the issue, fines may be $50,000 or more per violation.<\/span><\/li>\n<\/ul>\n<p><b>Criminal HIPAA Penalties<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Criminal HIPAA penalties apply when a violation is committed with malicious or intentional intent. These penalties are significantly more severe than civil penalties and may include fines and imprisonment:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Knowingly obtaining or disclosing PHI: Fines of up to $50,000 and up to one year in prison.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Violations under false pretenses: Fines of up to $100,000 and up to five years in prison.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Violations for personal gain or harm: If PHI is sold or used to harm a patient, penalties can reach $250,000 in fines and up to ten years in prison.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<table class=\"table table-hover\">\n<tbody>\n<tr>\n<td><span style=\"font-weight: 400;\">Penalty Tier<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Culpability\u00a0<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Minimum Penalty per Violation<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Maximum Penalty per Violation<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Annual Penalty Cap<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Tier 1<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Lack of Knowledge<\/span><\/td>\n<td><span style=\"font-weight: 400;\">$145<\/span><\/td>\n<td><span style=\"font-weight: 400;\">$36,505.50<\/span><\/td>\n<td><span style=\"font-weight: 400;\">$36,505.50<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Tier 2<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Reasonable Cause<\/span><\/td>\n<td><span style=\"font-weight: 400;\">$1,461<\/span><\/td>\n<td><span style=\"font-weight: 400;\">$73,011<\/span><\/td>\n<td><span style=\"font-weight: 400;\">$146,053<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Tier 3<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Willful Neglect<\/span><\/td>\n<td><span style=\"font-weight: 400;\">$14,602<\/span><\/td>\n<td><span style=\"font-weight: 400;\">$73,011<\/span><\/td>\n<td><span style=\"font-weight: 400;\">$365,052<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Tier 4<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Willful neglect (not corrected within 30 days<\/span><\/td>\n<td><span style=\"font-weight: 400;\">$73,011<\/span><\/td>\n<td><span style=\"font-weight: 400;\">$2,190,294<\/span><\/td>\n<td><span style=\"font-weight: 400;\">$2,190,294<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n<p><b>Examples of HIPPA Violations\u00a0<\/b><\/p>\n<p>&nbsp;<\/p>\n<ol>\n<li><b> \u00a0 Misplacing (losing) work devices<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Mobile devices serve various purposes for their users, and for employees working in the healthcare industry, they are a tool that offers them convenience and more productive processes. Mobile devices can be used to access medical records, contact clients, and schedule appointments, among many other tasks.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While this makes them exceptionally convenient for the modern medical industry, it also makes them a target. If your company\u2019s devices store PHI, and you lose them, that will be classified as a HIPAA violation, resulting in you having to pay fines.\u00a0<\/span><\/p>\n<ol start=\"2\">\n<li><b> Inadequate security training<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">An aspect of remaining HIPAA-compliant is to educate your team members on the importance of cybersecurity and how to exercise HIPAA regulations within your company operations. Organizations that do not invest in high-quality employee training are more likely to succumb to other HIPAA violations and cyber threats.\u00a0<\/span><\/p>\n<ol start=\"3\">\n<li><b> Leveraging technologies that do not conform with HIPAA compliance<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">According to HIPAA\u2019s Security Rule, healthcare organizations are obligated to deploy \u201cadministrative, technical, and physical safeguards for protecting e-PHI\u201d. In other words, you must only use technological solutions that deploy innovative cybersecurity measures to protect data and patient information within the workplace and while it is in transit.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Failing to use these sorts of tools (for example, a specific software application) can constitute a HIPAA violation because the solution does not meet HIPAA\u2019s criteria for effective PHI management.<\/span><\/p>\n<ol start=\"4\">\n<li><b> Unauthorized access to sensitive information<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">One of the more common HIPAA violations, unauthorized access involves an entity breaching protocols to access information within your network. Unauthorized access often occurs in several ways such as the use of stolen credentials, the installation of malicious software, losing an unprotected work device, and more.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the eyes of the OCR, data privacy is foundational to HIPAA compliance. Regardless of one\u2019s intention for accessing the information, only authorized personnel should be privy to the data.\u00a0\u00a0\u00a0<\/span><\/p>\n<ol start=\"5\">\n<li><b> Defying the Breach Notification Rule<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Simply put, the Breach Notification Rule is a HIPAA requirement that specifies that HIPAA-covered entities and their corresponding business associates must report all security breach incidents. Generally speaking, the timeframe for issuing a report is 60 days, though the specific time you are required to make the notification to the HHS depends on the violation\u2019s number of victims. Not reporting violations on time is a common occurrence.<\/span><\/p>\n<ol start=\"6\">\n<li><b> Exposing PHI to unauthorized parties<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Data privacy is important for healthcare organizations, as the information they have can be used to exploit patients. This HIPAA violation relates to the Privacy Rule- the part of HIPAA that deals with the protection of patient information and its disclosure.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Outside of data breaches, PHI can be exposed to unauthorized personnel in several ways. This includes:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Passing along incorrect information.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Conducting classified conversations in public settings, within earshot of others.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Mishandling PHI.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Disclosing PHI after the patient has revoked their permission.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Data leaks after sensitive devices were lost or stolen.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Disclosing PHI without considering the minimum necessary rule<\/span><\/li>\n<\/ul>\n<ol start=\"7\">\n<li><b> Incorrectly disposing of PHI<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Once the PHI of a patient is not needed or the period where it must be kept within your network has passed, HIPAA-covered entities must destroy the record permanently. This can be done through the shredding of paper records and the permanent deletion of digital information. Any device that contains PHI should also be destroyed to ensure that its data cannot be retrieved by others and used for malicious purposes.<\/span><\/p>\n<p><b>Conclusion<\/b><\/p>\n<p><span style=\"font-weight: 400;\">HIPAA penalties are designed to reflect the seriousness of a violation and the intent behind it. While civil penalties address unintentional or negligent actions, criminal penalties are reserved for deliberate and malicious misuse of protected health information. Understanding these distinctions emphasizes the importance of HIPAA compliance, proper training, and timely corrective actions to protect patient privacy and avoid severe legal and financial consequences.<\/span><\/p>\n<p><b>Monitoring Remote Sessions<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Security monitoring is crucial for preventing ransomware attacks as it enables early detection, identification of vulnerabilities, monitoring for anomalies, data protection, and compliance with regulatory requirements.\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/www.tsfactory.com\/\"><span style=\"font-weight: 400;\">RecordTS <\/span><\/a><span style=\"font-weight: 400;\">will record Windows remote sessions reliably and securely for RDS, Citrix and VMware systems. Scalable from small offices with one server to enterprise networks with tens of thousands of desktops and servers, RecordTS integrates seamlessly with the native environment.<\/span><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>What Is a HIPAA Violation? A HIPAA violation occurs when a covered entity (like a healthcare provider, health plan, or healthcare clearinghouse) or a business associate fails to follow the privacy, security, or breach notification rules set out under the Health Insurance Portability and Accountability Act (HIPAA). These rules are designed to protect individuals\u2019 Protected [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":1261,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[4],"tags":[],"class_list":["post-1256","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-infosec-digest"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What is a HIPAA Violation? - Blogs<\/title>\n<meta name=\"description\" content=\"A HIPAA violation occurs when a covered entity (like a healthcare provider, health plan, or healthcare clearinghouse) or a business associate fails to follow the privacy, security, or breach notification rules set out under the Health Insurance Portability and Accountability Act (HIPAA). These rules are designed to protect individuals\u2019 Protected Health Information (PHI)\u00a0 including medical records, health histories, and other sensitive data.\u00a0Failure to comply can be expensive with the HIPAA violation fines range from $100 to over $4 million.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.tsfactory.com\/forums\/blogs\/what-is-a-hipaa-violation\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What is a HIPAA Violation? - Blogs\" \/>\n<meta property=\"og:description\" content=\"A HIPAA violation occurs when a covered entity (like a healthcare provider, health plan, or healthcare clearinghouse) or a business associate fails to follow the privacy, security, or breach notification rules set out under the Health Insurance Portability and Accountability Act (HIPAA). These rules are designed to protect individuals\u2019 Protected Health Information (PHI)\u00a0 including medical records, health histories, and other sensitive data.\u00a0Failure to comply can be expensive with the HIPAA violation fines range from $100 to over $4 million.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.tsfactory.com\/forums\/blogs\/what-is-a-hipaa-violation\/\" \/>\n<meta property=\"og:site_name\" content=\"Blogs\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/TSFactoryLLC\/\" \/>\n<meta property=\"article:published_time\" content=\"2026-03-03T10:16:52+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-03-03T10:53:50+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.tsfactory.com\/forums\/blogs\/wp-content\/uploads\/sites\/16\/2026\/03\/HIPAAViolation.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1280\" \/>\n\t<meta property=\"og:image:height\" content=\"1920\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Chelsie Wyatt\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@TSFactoryLLC\" \/>\n<meta name=\"twitter:site\" content=\"@TSFactoryLLC\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Chelsie Wyatt\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.tsfactory.com\/forums\/blogs\/what-is-a-hipaa-violation\/\",\"url\":\"https:\/\/www.tsfactory.com\/forums\/blogs\/what-is-a-hipaa-violation\/\",\"name\":\"What is a HIPAA Violation? - Blogs\",\"isPartOf\":{\"@id\":\"https:\/\/www.tsfactory.com\/forums\/blogs\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.tsfactory.com\/forums\/blogs\/what-is-a-hipaa-violation\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.tsfactory.com\/forums\/blogs\/what-is-a-hipaa-violation\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.tsfactory.com\/forums\/blogs\/wp-content\/uploads\/sites\/16\/2026\/03\/HIPAAViolation.jpg\",\"datePublished\":\"2026-03-03T10:16:52+00:00\",\"dateModified\":\"2026-03-03T10:53:50+00:00\",\"author\":{\"@id\":\"https:\/\/www.tsfactory.com\/forums\/blogs\/#\/schema\/person\/9d9908f0e12559297335ebe9b601c82f\"},\"description\":\"A HIPAA violation occurs when a covered entity (like a healthcare provider, health plan, or healthcare clearinghouse) or a business associate fails to follow the privacy, security, or breach notification rules set out under the Health Insurance Portability and Accountability Act (HIPAA). 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